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Planning Your Presentation:
Twelve (12) minutes are allotted for your oral presentation, to
include a nine-minute talk plus three minutes for discussion
afterwards. The time limit will be strictly enforced, so plan
accordingly.
To present your paper effectively in this limited time, do not
attempt to cover too much material. Discuss only the major points of
your work, especially the conclusions drawn from your data. Do not
include commonly known background information.
The declaration of financial interests or relationships should be
your first or second slide, and it should show the same
declaration information you provided when you submitted the
abstract. Please see
www.ismrm.org/14/Declaration/ to download the
template slides. This is MANDATORY, even if
you have nothing relevant to declare. You will NOT be permitted to
present if this disclosure is not made.
The next slide should give the presentation title and authors. Spend
one minute maximum on background and motivation, two to three slides
on methods, with most on results, discussion and conclusions. If
there is to be an acknowledgement, it should be on one slide at the
end and not a part of the formal oral presentation. (Do not spend
excessive time on title, co-authors, historical work, motivation,
and too little on methods, results and discussion.)
Practice your presentation until you can present it clearly in nine
minutes. If you use more than your allotted time, the Chair of the
session will terminate the presentation.
A useful rule for slides is to use no more than one (1) for each
minute of your presentation. For suggestions on preparing slide
presentations and technical requirements, please
click here.
Before the Session:
Speaker Ready Room:
The Speaker Ready Room is
the Tower Lounge, South Building.
It will be open
from 14:00 to 18:00 Friday, 09 May, 07:00 to 18:00 from Saturday,
10 May, through Thursday, 15 May, and from 07:00 to 13:00 on Friday,
16 May. All speakers are required to check in at the Speaker
Ready Room no later than the day before their presentation.
To Upload in Advance: For your
convenience, a site will be open for uploading your presentation
(now closed). First authors will be sent an email with complete
instructions about this on or around 01 April 2014. Advance uploading is preferred, although
you may still upload your presentation at the meeting.
If you upload online, it is still required that you come to the
Speaker Ready Room (Tower Lounge, South Building) the day before the presentation to
confirm that it runs properly. The online speaker
upload site will close on 01 May 2014. If you miss this
deadline, you will be able to upload your presentation onsite.
To Upload Onsite: If you upload
at the meeting you must bring your file to the Speaker Ready Room
(Tower Lounge, South Building) the day before the presentation. All presentations
will be coordinated, saved on the ISMRM network, and transmitted to
the room of your presentation from the Speaker Ready Room. You
may not bring any presentations to the session rooms.
Please arrive at your session room at
least 15 minutes before the session begins, introduce yourself to
the chairs of the session, and familiarize yourself with the
audiovisual controls.
Presentation Guidelines:
Overview
All speakers are required to check into the speaker ready room to
submit their presentation prior to their session. Should a speaker
wish to have a quicker check-in process, they may upload their
presentation via the meeting website (now closed!) beginning on or around 01
April
2014 thru
01 May 2014.
NOTE: PRE-SUBMISSION DOES NOT EXCUSE A
SPEAKER FROM CHECKING INTO THE SPEAKER READY ROOM. SPEAKERS ARE
RESPONSIBLE FOR VERIFYING THEIR PRESENTATION FOR ACCURACY IN THE
SPEAKER READY ROOM PRIOR TO THEIR SESSION.
When checking into the speaker ready room, if you have submitted
your presentation via the website, it will be immediately available
on a workstation for your review. Bring your on-line logon and
password with you. This will be different from your ISMRM member
credentials. Prior to your session, you should make sure all fonts
display as expected and all sound/video clips play properly. There
is no Internet access available on the meeting room computers.
Everything must function with a mouse. There will not be keyboards
in the meeting rooms. Software cannot be installed on machines
provided by ISMRM. All hyperlinks (links to websites, e-mail
addresses, and other documents) should be removed.
There are no connections at the podium for
speakers laptops.
All editing must be completed
2 hours prior to the start of your session as the server will
not allow changes after that deadline. Only one PowerPoint file may
be submitted for each assigned speaking time.
All screens in the meeting rooms
will be 4:3 format [square]. To take advantage of this, speakers
must change the PAGE FORMAT to ON-SCREEN SHOW 4:3 prior to creating
their presentation. Widescreen 16:9 [rectangular] presentations will
be compatible, but there will be black bars on both top and bottom
of the displayed image.
All computers in the speaker ready room and session rooms are
exactly the same and come standard with:
PC - Windows 7 Professional
PC - Microsoft PowerPoint (Office 2010)
PC Adobe Acrobat Reader (XI)
Mac OS X (Mavericks)
Mac Microsoft PowerPoint (Office 2011)
Mac Apple Keynote (version 6)
The recommended video formats are:
PC -- Windows Media Video (.wmv)
PC - MPEG4-AVC (.mp4)
Mac QuickTime Movie using the H.264 CODEC (.mov)
IMPORTANT NOTE:
If your PowerPoint presentation contains
video files, it is very important that they are tested in the
Speaker Ready Room as early as possible. If your video file fails to
display properly, it may take hours to fix in some cases.
A note to Apple Macintosh
users:
The PowerPoint file must have the .PPT or .PPTX suffix to be
accepted. Keynote files must be in a ZIP file to be submitted
online. A ZIP file is not necessary to submit in the speaker ready
room. |