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Electronic Abstract Submission
THE SUBMISSION PROCESS HAS
CHANGED FROM PREVIOUS YEARS -
Please read instructions carefully! |
Abstract Submission Deadline:
10 December 2014, 23:59 US EST |
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PLEASE NOTE: Submissions will only be
accepted from people practicing as MR Technologists, Radiographers
or equivalent. A current CV / resume is required as part of the
submission process.
Authors notified of acceptance on or around 23 January 2015.
Abstract withdrawal: Written requests for withdrawal of abstracts
must be received by 13 February 2015 at the ISMRM/SMRT office, 2030
Addison Street, Suite 700, Berkeley, CA 94704, USA.
All copyrights to accepted abstracts become the property of the SMRT.
No proprietary information may be withheld by the authors.
Abstract Submission Instructions:
Please read through the submission instructions listed below before
preparing your abstract:
Step 1: Read the General Policies and Requirements for the
submission of abstracts.
Step 2: Write your abstract following the Abstract Format & Layout
Guidelines
Step 3: Download Clinical Practice Focus or Research Focus templates
and insert/add your abstract text. Save as a .doc document to your
computer.
Step 4: Complete the Abstract Submission Form and upload your WORD
DOCUMENT abstract and cv/resume. |
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Step 1 of 4: General Policies and
Requirements
- Abstracts received after
the deadline will not be accepted. The organizers will not be
held responsible for abstract submission errors caused by
internet service outages, hardware or software delays, power
outages or unforeseen events.
- Submissions will only be
accepted from people practicing as MR Technologists,
Radiographers or equivalent. A current CV / resume is required
as part of the submission process.
- Abstracts must be the
authors own original work that has not been previously published
or presented.
- All abstracts must be
submitted electronically. Paper abstracts will not be considered
for review.
- Abstracts must be
submitted using the templates provided. Authors are required to
read the Abstract Format & Layout Guidelines carefully. The
reviewing committee reserves the right to change the category of
submission (Clinical Practice Focus or Research Focus) if deemed
appropriate.
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If you are
applying for the JAK AWARD FOR PROFESSIONAL
DEVELOPMENT: Submissions will only be accepted
from MRI students, graduate students, or practicing
MR Technologists, Radiographers or equivalent, for
up to 3 years at the time of abstract submission
deadline and must be their own original work that
has not been previously published or presented.
- All authors are required to submit a resume/CV for
student/employment confirmation.
- All abstract authors are requested to submit a
signed and dated letter on institution letterhead by
the institution manager or senior staff confirming
your student status or equivalent. |
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Abstract Review Process:
All abstracts will be peer reviewed. Abstracts will be blind
reviewed (reviewers will be blind to the author details and
institution(s) of origin).
Abstracts will be reviewed
using the following criteria:
1. Clinical Practice Focus
category |
- Clarity and organization
of information
- Background justification
and purpose
- Soundness of teaching
point
- Originality and
importance of the topic to the profession
- Likelihood of provoking
discussion
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2. Research Focus category |
- Clarity and organization
of information
- Background justification
and purpose
- Soundness of methods used
(study design)
- Originality and
importance of the topic to the profession
- Likelihood of provoking
discussion
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Abstract Acceptance and
Notification:
The seven (7) top scoring abstracts will be selected for oral
presentation at the 24th SMRT Annual Meeting in Toronto, Canada and
will receive a Proffered Paper Award. Notifications of acceptance
will be sent via e-mail to the submitting author on or around 23
January 2015. Authors of the remaining abstracts and those
specifically requesting poster-only presentations, will be
considered and reviewed for a poster presentation. If your abstract is accepted for
presentation as a poster you will receive detailed instructions on
requirements for poster submissions.
NOTE: Authors of abstracts accepted for oral or poster
presentation MUST register and attend the meeting. |
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Proffered Paper Awards:
This year the
ISMRM Research and Education Fund is supporting all SMRT
Proffered Paper Awards with a special grant!!
Proffered Paper Awards are determined by abstract submission NOT the
oral presentation.
The President's Award: Awarded to the most outstanding
abstract submitted for oral presentation in either the Clinical
Practice Focus or Research Focus categories. The honoree will
receive an educational stipend to support the presentation of the
award-winning abstract at the 24th SMRT Annual Meeting in Toronto,
Canada.
Proffered Paper Awards: 3 additional awards are
presented to the next highest scoring abstracts in each category:
Oral Presentation – Research Focus: 1st, 2nd and 3rd Place
Oral Presentation – Clinical Practice Focus: 1st, 2nd and 3rd Place
Poster Awards:
Poster awards are determined by submission of an electronic poster
in PDF format by the required deadline. Three awards are presented
in each category:
Poster Presentation – Research Focus: 1st, 2nd and 3rd Place
Poster Presentation – Clinical Practice Focus: 1st, 2nd and 3rd
Place
Authors of abstracts accepted for oral or poster presentation
MUST register and attend the meeting. Authors submitting in
the Oral Presentation format who are selected to receive a Proffered
Paper Award are required to present their paper at the
scheduled date and time. All oral and poster presenters will receive
detailed instructions and information pertaining to their
presentation at the 24th SMRT Annual Meeting with their acceptance
letters. All award winners are required to attend the SMRT Awards
Presentation on Sunday, 31 May 2015 at 12:55. |
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Step 2 of 4: Abstract
Format & Layout Guidelines
Abstract Presentation Types:
Abstracts may be submitted for presentation as an oral paper or
as a poster presentation. Posters are presented as traditional
posters only. Only 3-4 abstracts are selected for oral presentation
from each category (Clinical Practice Focus or Research Focus).
Abstracts not selected for oral presentation will automatically be
considered for poster presentation.
Abstract Presentation
Categories: There are two options for the focus of the
submitted work: -
1. |
Clinical Practice Focus –
this category is for the presentation of work which
demonstrates an improvement in patient care or diagnosis
through the application of existing MR techniques. This is
an opportunity to share your innovative ideas with your
colleagues. The category does not require a formal study to
have been undertaken. |
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2. |
Research Focus – this
category is for the presentation of work which describes
novel or innovative MRI investigations or developments which
have been tested by standard research methodology, i.e. a
hypothesis is tested, results are obtained and analyzed and
a conclusion is drawn as to whether or not the hypothesis
was correct. |
Options for the presentation
may include:
- Describing a technique
and its applications that you currently employ.
- Presenting innovative
ways to improve professional practice.
- Undertaking a literature
review to research a topic/technique that is new or uncommon for
the purpose of presenting your colleagues with an overview of
current practice or standard of care.
- Conducting your own
research into a new technique or application.
Examples of
abstracts for the Clinical Practice Focus and Research Focus
categories are provided to assist you in preparing your
abstract.
Abstract Elements
The purpose of the abstract is to define the precise subject of
the presentation to an audience. The abstract title should be
short, informative and contain the major key words. An abstract
must contain sufficient information so that if published it
would be a complete report independent of presentation. The text
should not contain statements alluding to results or conclusions
not presented within the text.
A properly submitted abstract will have the following elements:
Clinical Practice Focus:
- Background
- Teaching Point
- Summary or Conclusions
- References (Truncated listing if space is an issue)
Research Focus:
- Background or Purpose
- Methods
- Results
- Conclusions
- References (Truncated listing if space is an issue)
Abstract Format
- The abstract must not exceed one page.
- The uploaded file should contain only the body of the
abstract.
- The text should be formatted in one column across the page.
Please use standard fonts such as Arial, Times, or Times New
Roman. The font size should be 8pt or larger.
- Please do not use section breaks in formatting your
submission.
- Text wrap around equations, tables, and figures will be
accommodated in the output.
- In order to achieve a proper conversion of your abstract to
its final form, please use a template that is 8.5" (21.5 cm)
wide x 11" (28 cm) high with a top margin of 0.5" (1.25 cm),
bottom margin of 0.5" (1.25 cm), and right and left margins of
0.5" (1.25 cm). You must leave 2 inches of space above the
bottom margin so that the website can insert the title and
authors entered online. (See templates below)
- In order for your abstract to be blinded for peer review, DO
NOT include title, authors, and affiliations in your uploaded
file.
Author Listing
- Authors and institutions will be entered in the submission
website separately from the body of the abstract.
- Only five (5) co-authors will be
printed in the syllabus. Additional authors will be listed as
"et al.”
NOTE: Compliance with the above specifications is compulsory –
any abstract that does not comply with these specifications will
not be accepted for review.
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Step 3 of 4: Abstract Templates
These templates have been provided to assist you in formatting your
abstract correctly. Simply insert your text and submit as directed.
If you do not use these templates, your abstract must still meet the
Abstract Format and Layout guidelines detailed in Step 2.
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Clinical Practice Focus Template:
![](word.gif) |
Research Focus Template:
![](word.gif) |
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Step 4 of 4: Abstract Submission
Site |
You will be required to
create a NEW user account on the submission site. The site will not
accept your SMRT login. |
To continue to the
submission site, please click here. |
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