ISMRM 2000 Technical Exhibition

Freight move-in:
Thursday, 30 March 2000
08:00 - 17:00 hrs.

Exhibitor move-in:
Friday, 31 March 2000 and
Saturday, 1 April 2000
08:00 - 22:00 hrs.
Sunday, 2 April 2000
08:00 - 14:00 hrs.

Exhibit Dates:
Sunday, 2 April 2000, through
Thursday, 6 April 2000

Exhibit Hours:
Sunday, 2 April 2000
Reception in Exhibit Hall (tentative)
17:30 - 19:00 hrs.
Monday, 3 April 2000
10:00 - 17:00 hrs.
Tuesday, 4 April - Thursday, 6 April 2000
09:30 - 17:00 hrs.

Dismantle Dates:
Thursday, 6 April 2000
16:30 - 22:00 hrs.
Friday, 7 April 2000
08:00 - 17:00 hrs.

Application for Exhibit Space
Exhibitors must complete the official application to gain exhibit space. For a complete application packet and exhibitor prospectus, please contact Cordie Miller, ISMRM Meetings Coordinator at phone: +1 (916) 725-4042, fax: +1 (916) 725-4011, e-mail: cordie@worldnet.att.net. If exhibitors wish their company name to appear in the program book given to all meeting registrants, the Application/Contract for Exhibit Space and full payment must be received by 10 January 2000.

Space Rental Rates
Space will be rented at the rate of US $22.00 per square foot, in accordance with the terms on the application form. An additional charge of US $100.00 will be levied for each corner assigned. Any applicable sales taxes will be added to the final invoice. Please note that minimal corner space is available. Space must be fully paid for by 10 January 2000. If space is not paid for by that date, it may be reassigned or resold by ISMRM. No space will be assigned until all conditions are met. Applications postmarked after 10 January 2000 must be accompanied by full payment. If cancellation of exhibit space is made in writing on or before 10 January 2000, a full refund of moneys paid will be made. If space is canceled after 10 January 2000, there will be no refund, and ISMRM may retain as liquidated damages all moneys paid. Any exhibit space not set up by 14:00 hrs. on Saturday, 2 April, for which no special arrangements have been made, may be resold or reassigned by ISMRM without obligation on the part of ISMRM for any refund whatsoever.

Assignment of Booth Space and Space Assignment Priority
Again this year, the Society will be awarding space assignment priority points. In general, exhibit space will be assigned preferentially according to the exhibiting company's earned priority points. However, ISMRM reserves the right to allocate space on any other basis it deems appropriate. The point system considers length of time a company has exhibited and the date the application is received. ISMRM Corporate Members earn additional points by being Corporate Members. In an effort to create a balanced exhibit floor, companies with island exhibits will be positioned strategically throughout the floorplan.

In fairness to all participating companies, no company shall be granted the primary location nearest the entrance for consecutive years. ISMRM reserves the right to rearrange the floor plan at any time. ISMRM also reserves the right to relocate any exhibitors should it become necessary for causes beyond the control of ISMRM or advisable in the best judgment of the ISMRM. The signing of the application/contract constitutes full agreement with these assignment policies and procedures.

Priority points will be awarded on the following criteria:

History points
Four seniority points are awarded for each consecutive year a company exhibits beginning with March 1994. If a company exhibited twice in 1994, they will receive an additional two points. Three points are awarded for each year exhibited nonconsecutively from 1994 to 1999.

Date Points
A maximum of 60 date points may be earned by returning the application and required deposit on or before 19 November 1999. Each day thereafter, two points per day will be subtracted until all date points have been exhausted.

Corporate Members
Current year Gold Corporate Members will receive five points, Silver Members will receive three points, and Bronze Members one point.

Please submit your application as soon as possible to insure you receive the maximum priority points possible. Final announcement of the assignment of exhibit space will be made on 10 February 2000.

Housing and Travel Information
Many hotels offering a range of quality, rates, and amenities have been reserved by the Society for the meeting in Denver, Colorado. Convention Housing Management (CHM) has been appointed to coordinate all hotel reservations for attendees and exhibitors. In order to get the special convention rate, exhibitors and attendees must make their reservations through the official housing company, CHM. More detailed information about the housing reservation procedures and the hotels is included in the registration brochure and the Exhibitor Service Kit. Do not contact hotels directly in Denver as reservations cannot be made until housing opens and only through the officially appointed housing company. Official Society hotels will not honor direct requests for hotel rooms. Exhibitors who secure rooms at official Society hotels without going through the official housing company will be penalized priority points. The Society will be arranging for special airfare discounts for air travel to Denver. More information on how to receive these special discounts will be included in the main registration brochure and the Exhibitor Service Kit.

Hospitality Rooms and Exhibitor Meetings
A limited number of meeting rooms will be available at nearby hotels for exhibitor functions. There will also be some limited space available at the Colorado Convention Center. All requests for meetings and social functions must be made through the ISMRM office in order to avoid conflicts with the official ISMRM program. In general, functions will not be permitted during the following days and hours:

Saturday and Sunday, 1 and 2 April
08:00 - 17:00 hrs.

Monday through Thursday, 3 - 6 April
08:00 - 18:00 hrs.

Friday, 7 April
08:00 - 12:30 hrs.

All requests must be made in writing or submitted on the Function Space request form in the Exhibitor Service Kit by Monday, 1 February 2000. Requests will be processed and confirmed on a first-come, first-serve basis. Further information is available from Cordie Miller, Meetings Coordinator, at the ISMRM Satellite Office, phone: +1 (916) 725-4042, fax: +1 (916) 725-4011, e-mail: cordie@worldnet.att.net

If you wish to reserve a parlor or a suite in the hotel for a hospitality function, this is considered part of a sleeping room reservation and must be requested on the Hotel Reservation Form found in the 2000 8th Scientific Meeting and Exhibition brochure and the Exhibitor Service Kit.

Note: All exhibitors will be required to inform ISMRM of all functions they are planning regardless of the location or arrangements. Failure to do this will cause the forfeit of priority points.

Food and Beverage Service
ISMRM will make arrangements for at least one coffee area located inside Exhibit Hall C. ISMRM will permit exhibitors to have food service within their exhibits. It is required that all food services within the exhibits be provided by the Colorado Convention Center. Catering order forms will be provided in the Exhibitor Service Kit. Exhibitors are encouraged to consider this option as it could be an additional approach to attracting booth traffic.

Postmeeting Reports
Within thirty (30) days of the close of the meeting, all exhibitors will receive a computer disk containing the names and addresses of all registrants of the meeting. Exhibitors will also receive reports showing the total number of attendees by country as well as other relevant statistical information.

Dates and Hours	Application for Exhibit Space
Space Rental Rates	Assignment of Booth Space and Space Assignment Priority
Hospitality Room and Exhibitor Meetings	Housing and Travel Information
Food and Beverage Service	Postmeeting Reports