ISMRM 2008 ANNUAL MEETING

GUIDELINES FOR PRESENTERS IN ORAL SESSIONS

• Twelve (12) minutes are allotted for your oral presentation, to include a nine-minute talk plus three minutes for discussion afterwards. The time limit will be strictly enforced, so plan accordingly.

• To present your paper effectively in this limited time, do not attempt to cover too much material. Discuss only the major points of your work, especially the conclusions drawn from your data. Do not include commonly known background information.

• The first slide will be your declaration of financial interests or relationships, which should show the same “declaration” information you provided when you submitted the abstract. We will soon send you another message with information on how to create this slide. This information will also be printed in the program book.

• The next slide should give the presentation title and authors. Spend one minute maximum on background and motivation, two to three slides on methods, with most on results, discussion and conclusions. If there is to be an acknowledgement, it should be on one slide at the end and not a part of the formal oral presentation. (Do not spend excessive time on title, co-authors, historical work, motivation, and too little on methods, results and discussion.)

• Practice your presentation until you can present it clearly in nine minutes. If you use more than your allotted time, the Chair of the session will terminate the presentation.

• A useful rule for slides is to use no more than one (1) for each minute of your presentation. For suggestions on preparing slide presentations and technical requirements, please click here.

• For your convenience, a site will be open for uploading of your presentation on or about 10 March, and we will soon send you complete instructions on this.  (However, you may still upload your presentation at the meeting, if you wish.)  If you upload on line, it is required that you still come to the Speaker Ready Room  (Rm. 703-705) on the 700 Level of the convention center the day before the presentation, to confirm that it runs properly.

• If you upload at the meeting you must bring your file to the Speaker Ready Room  (Rm. 703-705) on the 700 Level of the convention center the day before the presentation. All presentations will be coordinated, saved on the ISMRM network, and transmitted to the room of your presentation from the preview room. Please do not bring any presentations to the session rooms.

• The Speaker Ready Room will be open from 14:00 to 18:00 Friday, 2 May, 07.00 to 18.00 from Saturday, 3 May, through Thursday, 8 May, and from 07.00 to 13.00 on Friday, 9 May.

• Digital projection will be available exclusively in all meeting rooms.

• To avoid confusion, always mark discs with your name and address, program number, and day and time of your presentation.

• Please arrive at your session room at least 15 minutes before the session begins, introduce yourself to the chairs of the session, and familiarize yourself with the audiovisual controls.

• CD-ROM

• DVD-ROM

• Floppy Disk

• USB Storage Device

• Compact Flash Card

• Multi-Media Card

• SD Card

• A Laptop (additional time will be required for data transfer)

When you check in, if you have submitted your presentation via the web site, it will be available on a workstation for your review. You should make sure all fonts appear as expected and all sound/video clips are working properly at this time. You will be able to edit your presentation. If you have not submitted your presentation on-line, audio/visual (A/V) staff will be available to assist loading it on the server. Once your presentation has been reviewed and verified, it will remain on the server. Two hours prior to the start of the session, the server will electronically send your presentation to the designated meeting room. All editing must be completed 2 hours prior to the start of the session as the server will not allow changes after that deadline.

Each meeting room will be operated by A/V staff that will assist in starting each presentation. Once the presentation is launched, you (the speaker) will control the program from the podium using a standard computer mouse. The left button will advance the slide and start movies. The right button will reverse the slide. The mouse will also function as the pointer. No laser pointers are provided. There will not be a keyboard at the podium.

The computers in the presentation rooms will be Microsoft Windows-based computers with Microsoft PowerPoint (Office 2003 version) installed. Users of Microsoft Office 2007 will need to save as PowerPoint ’97 – 2003 Presentation. PowerPoint (.ppt) is the preferred program for all users. Adobe Acrobat (.pdf) and HTML (.html) files will be accepted as well. Macintosh computers with Apple Keynote (iLife ’08 version) will be available as well. Please note that Internet access will not be available during your presentation or in the Speaker Ready Room.
 
The recommended video formats are MPEG1 (.mpg) or Windows Media Video (.wmv). If your presentation contains video files, it is very important that they are tested in the Speaker Ready Room as early as possible. If your video fails to display properly on the provided machines, it can take hours time to fix it in some cases.
 
Pack and Go (Office ’97 + XP) & Package for CD (Office ’03 + ’07 & Mac OS X only)
The “pack and go” / “package for CD” feature of PowerPoint may be useful if there are video or sound files associated with the presentation. PC pack and go users will create two files, which will contain all the video and sound files, which can then be unpacked in the Speaker Ready Room. PC package for CD and Mac users can create a folder with all the associated files.