Booth Assignment & Priority-Placement Points
Return your contract early to earn maximum priority points.
Priority Placement
Submit your Contract for Exhibit Space as soon as possible in order to receive the maximum priority points possible.

Announcement of exhibit space assignments will be made on 15 December 2009

Cancellation Policy
Cancellation of exhibit space must be made in writing on or before Friday, 15 January 2010 for a full refund (minus a $75 administration fee) of monies paid. If space is canceled after Friday, 15 January 2010, there will be no refund, and ISMRM will retain as liquidated damages all monies paid.
 
Booth Assignment & Priority-Placement Points
As in past years, the Society will be awarding priority placement points. Exhibitor preferences will be honored according to the exhibiting company’s earned priority points, which are determined by the date the contract is received, payment status, history with the ISMRM, and corporate membership status. However, ISMRM reserves the right to allocate space on any other basis it deems appropriate. Priority points will be awarded on the following criteria:
 
Date Points
A maximum of 60 date points may be earned by returning the application and full payment on or before 1 December 2009. Each day thereafter, two points per day will be subtracted until all date points have been exhausted.
 
History Points
Four seniority points are awarded for each consecutive year a company exhibits beginning with March 1994. If a company exhibited twice in 1994, they will receive an additional two points. Three points are awarded for each year exhibited non-consecutively from 1994 to 2009.
 
Corporate Members
ISMRM Corporate Members earn additional points by being Corporate Members. Current year Gold Corporate Members will receive five points, Silver Members will receive three points, and Bronze Members one point. All Corporate Members are rotated on an annual basis to ensure fair placement within their corporate membership category. Corporate Member booth placement also depends upon preferences, booth size, and overall configuration of the final floor plan. However, ISMRM reserves the right to allocate space on any other basis it deems appropriate.
 
Designate Your Exhibitor Representatives
The signer of the Contract for Exhibit Space, or the designee, shall be the Official Representative of the exhibiting company and shall have the authority to act on behalf of the company in all negotiations and to certify representatives. The Official Representative will receive all printed and electronic ISMRM Exhibition materials including the service kit, as well as badges and vouchers on site. The Official Representative may designate an Additional Representative to coordinate responsibilities if the Official Representative is unavailable. Both Representatives will receive regular email updates from the ISMRM.
 
Your Company Profile is Publicized
Exhibitors are required to provide a 200-word company profile to our Meetings Coordinator (melisa@ismrm.org) detailing their products and/or services to be published in the 2010 Guide to the Exhibition and Poster Sessions distributed to all meeting attendees. Only one profile per booth is permitted. The deadline for turning in your company profile is Friday, 5 February 2010. Please send your profile by email only to Melisa Martinez, Meetings Coordinator: melisa@ismrm.org. Forms and further information will be provided on the ISMRM web site: http://www.ismrm.org./10.
PLEASE NOTE: Listing in the 2010 Guide to the Exhibition and Poster Sessions and Program Book is available only to exhibitors whose full payment has been received.
 
An Online Service Kit is Provided
The ISMRM Service Kit will be made available online on Friday, 22 January 2010 to exhibiting companies whose full payment has been received. The kit contains a complete set of downloadable service forms. Submit your Contract for Exhibit Space as soon as possible in order to receive the maximum priority points possible.

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