Palais des congrès de Montréal « 201 Viger Avenue West « Montréal, Québec, Canada

Your file must be submitted by 20 April 2011 @ 23:59 EDT

This is a hard deadline. There will be no extensions!

An email has been sent to all E-Poster Presenters March 29, 2011 with E-Poster submission instructions.
If you are an E-Poster Presenter and have not received this email, please contact:

Overview

All electronic poster presenters should upload their presentation via the meeting website at www.ets-av.com/ismrm/readyroom beginning March 28, 2011 thru April 20, 2011.

• The final version of your electronic poster must be uploaded by 23:59 Eastern Daylight Time on 20 April. No submissions will be accepted after 20 April.
   

• This year you cannot upload or edit your presentation on site. This is because we will be converting your files to web format for viewing via the internet during the Annual Meeting.

You may review your submission beginning 9 May at any computer in the poster hall. If after review, you determine there is a technical error (wrong font, movie not playing), you must come to the Speaker Ready Room. The Speaker Ready Room is Room 524 of the Palais des congrès de Montréal. Edits for anything other than a technical error will not be permitted. Please review your submission thoroughly before submission. There are no computer speakers, so please do not include audio.

All computers in the poster area are exactly the same and come standard with:
• Windows 7 Ultimate
• Microsoft PowerPoint (Office 2007)

The recommended video formats are:
• MPEG4-AVC using H.264/AAC (.mp4)
• Windows Media Video (.wmv)

Other acceptable video formats:
• AVI (.avi) – a limited number of CODECs are supported.
• MOV (.mov) – QuickTime movies are the least compatible and are discouraged

A note to Apple Macintosh users:
Mac users should not use “drag-and-drop” to insert pictures and video files into PowerPoint. Most problems, such as the infamous “RED X” result from this. Using the INSERT command from the menu will virtually eliminate these issues. The PowerPoint file must have the .ppt or .pptx suffix to be accepted.

Contact Information
For web submission issues or speaker ready room questions, please contact:
Ed Berru
Event Technology Services
eberru@ets-av.com
Please do not e-mail presentations to the above e-mail addresses. All presentations must be submitted via the website www.ets-av.com/ismrm/readyroom

ALL SUBMISSIONS MUST BE UPLOADED BY 20 APRIL.
NO SUBMISSIONS OR EDITS WILL BE PERMITTED ON-SITE.

• Each slide should illustrate a single point or idea.
• Use large, legible letters.
• Do not crowd the slide.
• Message slides should contain no more than 7 lines, with 7 or fewer words per line.

• Keep the data on slides simple. If you have a great deal of data, divide it among several slides. The content of a single slide should be easily comprehended in 20 seconds. Remember: seven lines per slide and seven words per line!
• Use large, legible letters.
• If your data slides are in color, use only light colors, such as white and yellow, on a dark background, such as dark blue. Do not use colors such as red or purple.
• Keep slides of radiographs light. Dense or dark slides project poorly in large rooms. Enlarging the significant areas and using arrows to point out the specific area or lesion often helps.
• Patient confidentiality must be protected, and the patient's a right to privacy should not be infringed without express informed consent. This includes removing identifying text in images, providing graphical overlays onto photographs, etc. No names should appear on the images.
• Avoid commercial reference unless mandatory. A logo or institutional identification should appear only on the first title slide. Do not use such identification as a header on each slide.

• Title of text slides should contain five or fewer words.
• Spaces between lines should be at least the height of an upper case letter.

• Use graphs rather than tables if possible.
• Keep tabular slides as brief as possible.
• Two or more simple slides are better than one complicated slide.
• Do not crowd the slide.
• Make the font as large as possible.

• Keep graphs simple.
• Round off figures.
• Limit the number of captions.
• Use line graphs to show trends or changing relationships.
• Use bar graphs to compare volumes.

• Simplify charts to keep them legible.
• Break up complex charts into a series of slides.

• When importing or inserting any graphic file (picture) it is important to make sure that it will function on any computer and does not require proprietary software to view.
   
• The acceptable formats are as follows: Bitmap (BMP), GIF, JPEG (JPG), Portable Network Graphic (PNG), and TIFF (TIF).
   
• While Microsoft PowerPoint may allow other formats to be imported, compatibility cannot be guaranteed.
   
• Macintosh users who use a PC for presentation should follow the above guidelines as well. While Apple Operating Systems and Microsoft Office for Macintosh allow PICT files to be imported, they often fail to function when viewed on the PC.
   
• Lastly, computer displays and projectors generally display at 72 to 100 dots per inch (DPI). Graphic files should be adjusted to these parameters. Since many scanners use resolutions of 300 DPI or greater, a program such as Adobe Photoshop ® can be used to reduce the DPI to the 72 to 100 range. This is done before importing the picture into PowerPoint. Failure to reduce graphic files creates large PowerPoint files with superfluous data.

• The following are acceptable CODECs to use for .AVI files: Cinepack, Indeo v 3.2, Microsoft RLE, Microsoft Video, and none/uncompressed.
• The following are acceptable for use with QuickTime .MOV files: Cinepack, video, and none/uncompressed. While PC PowerPoint will allow the importation of QuickTime files, in order to assure compatibility it is recommended to convert them to AVI or MPEG1 files.

• Size not to exceed 352 x 240 (DV pixel scheme) or 320 x 240 (square pixel scheme).
• Frame rate not to exceed 15fps. Audio not to exceed 16 bit 44k.

• There should be a running title at the top of all slides. This allows people to walk up in the middle of a presentation and understand immediately which poster is being presented. This should include both  program number and title. Separate the running title and program number visually. For example, if the text and number are placed within a box of a slightly different color, they would be separated visually.
• Each slide title should be placed in a title placeholder. This allows that title to come across in the hyperlinks on the left bar.
• Consider putting something catchy into the title slide. Examples are a key result, a key picture, or a sentence describing the major result of the poster.
• The first slide should show the full title of your submission.
• The poster should be self explanatory. Text should be brief and well organized.
• The text should make clear the significance of your research.
• The text should include (most likely as separate elements of the poster) your hypothesis, methods, results, and conclusions.
• Hyperlinks may be included to help navigate through the poster at the conference center. However, they will not be active on the archived versions.

ELECTRONIC POSTER PRESENTERS MUST SUBMIT THEIR PRESENTATION VIA THE
WEBSITE BY 20 APRIL TO ENSURE AVAILABILITY FOR VIEWING IN MONTREAL!