2024 Exhibitor Service Kit
ISMRM Exhibition Hall Hours of Operation
Hours subject to change.
| Activity | Thu 02 May | Fri 03 May | Sat 04 May | Sun 05 May | Mon 06 May | Tue 07 May | Wed 08 May | Thu 09 May | Fri 10 May |
| Installation of Exhibits | 08:00–22:00 | 08:00–22:00 | 08:00–16:00 (all exhibitors must be show ready by 16:00 Sunday 05 May) | ||||||
| All exhibits must be fully operational |
If materials have arrived but installation of any exhibit has not started by 14:00 hours Sunday, 05 May, and no special arrangements have been made, the Executive Director of ISMRM may order the exhibition to be removed from the show floor and placed in storage, and the exhibitor will be billed for all costs incurred. Any exhibit space not set up by 16:00 hours on Sunday, 05 May, unless special arrangements have been made, may be resold or reassigned by the ISMRM without obligation on the part of ISMRM for any refund. No exceptions |
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| Exhibitor Registration | 14:00–19:00 | 06:30–18:00 | 07:00–19:00 | 06:30–18:30 | 07:00–18:00 | 07:00–17:45 | 07:00–18:00 | ||
| Exhibition Days | 18:30–20:00 Opening Reception - Hall 403 | 10:00–17:00 | 10:00–17:00 | 10:00–17:00 | 10:00–16:30 | ||||
| Poster Hours | 07:00–20:00 | 07:00–20:00 | 07:00–20:00 | 07:00–16:30 | |||||
| Dismantle & Move-Out | 16:30–23:59* | ||||||||
2024 Important Dates & Deadlines
February
16 – Cancellation of exhibit space must be made in writing on or before 16 February 2024 for a full refund (minus US$100 administration fee)23 – Reserve your space for advertisement in the Guide to Exhibition23 – Company profile for Guide to Exhibition is due29 – ExpoLogic Lead Retrieval Advance Order Rate deadline for additional LeadPod Pro app (first one is complimentary to ISMRM exhibitors)
March
15 – Ad Artwork Deadline20 – Peninsula (3x6 w/ 2 corners) and Island Booth designs & floor plans due to Kingsmen22 – Kingsmen Decorator/Builder/Electrical Advance Order Rate Deadline22 – Kingsmen Rigging Advanced Order Rate Deadline29 – All function space requests are due
April
01 – Cross Connect freight shipment deadline05 – Exhibitor Appointed Contractor (EAC) forms due05 – Proof of commercial liability insurance is due05 – Suntec External Catering Permit is due05 – Suntec 3rd Party Wifi Permit is due05 – Ascend A/V & IT Advance Order Rate deadline08 - CHM Exhibitor Hotel Reservations Cancellation Deadline (in addition to each individual hotel’s cancellation penalty)15 – CleanSolutions order deadline19 – Exhibitor Personnel Badge Registration and Waived Badge Registration forms due
May
- 03 – Exhibitor move-in
- 03 – Registration opens on-site at 14:00
- 04-09 – 2024 ISMRM & ISMRT Annual Meeting & Exhibition
- 05 – Show ready, 16:00
- 05 – Opening Reception, 18:30-20:00
- 09 – Exhibitor Dismantle, 16:30–23:59
- 09 – Meeting Adjourned, 19:15
- 09 – Closing Party, 19:30–21:00