2022 Exhibitor Service Kit

Exhibition Hall Floor Plan

See the list of all exhibitors & booth numbers here.

Book Your Housing

ExCeL’s COVID Safety Info

Booth Personnel Registration

Waived Scientific Registration

Exhibitor Appointed Contractor

Insurance Requirements

Security Information

Ancillary Meetings & Functions

Advertising Opportunity

ExCeL London Service Centre

Order cleaning, rigging, catering, internet, piped services, and waste disposal.

GES (Decorator/Builder)

Order booth shell scheme, graphics, carpet, electrical, and furniture.

GTR Lead Retrieval Order Form

Cross Connect Materials Handling & Shipping

A/V Ordering Website

Send A/V orders to: danny.wise@annavalley.co.uk.
Orders submitted after Wednesday, 27 April 2022 are subject to a 20% surcharge.

2022 Important Dates & Deadlines

Forms are to be received by the appropriate service supplier no later than the corresponding dates listed below. Forms must be returned to the address listed on the form.

February

TBA – Online Exhibitor Service Kit made available to all exhibitors who have paid in full
TBA – Exhibit floor placement announcement
Feb 25 – Exhibitor Contract Due ($100 late fee applied after this date)
Feb 28 – Floor plans exceeding 9 sq. meters due to GES
Feb 28 – Reserve your space for advertisement in the Guide to Exhibition

March

Mar 07 – All function space requests are due
Mar 07 – Proof of commercial liability insurance is due
Mar 07 – Artwork for advertisement in the Guide to Exhibition is due
Mar 11 – Exhibit space cancellation deadline
Mar 21 – Exhibitor-Appointed Contractor (EAC) forms due

April

Apr 04 – Exhibitor Badge Registration and Complimentary Registration forms due
Apr 04 – Make sure you have booked your air travel through United’s Rewards Program
Apr 07 – ExCeL early rate deadline
Apr 07 – GES early rate deadline
Apr 11 – Housing deadline
Apr 27 – AV early rate deadline
Apr 29 – GTR order deadline

May

May 06 – Exhibitor move-in begins (see schedule table below)
May 06 – Registration opens on-site at 14:00
May 06-09 – ISMRT 31st Annual Meeting
May 07-12 – Joint Annual Meeting ISMRM-ESMRMB
May 08 – Show ready, 18:00
May 08 – Opening Reception, 17:30–19:00
May 12 – Exhibitor Dismantle, 16:30–23:59
May 12 – Meeting Adjourned, 20:15
May 12 – Closing Party, 20:30-23:00

ISMRM Exhibition Hall Hours of Operation

Hours subject to change.

Activity	Thursday 05 May	Friday 06 May	Saturday 07 May	Sunday 08 May	Monday 09 May	Tuesday 10 May	Wednesday 11 May	Thursday 12 May	Friday 13 May
Installation of Exhibits	❌	08:00–22:00	08:00–22:00	08:00–15:00	❌	❌	❌	❌	❌
All exhibits must be fully operational	❌	❌	❌	If materials have arrived but installation of any exhibit has not started by 14:00 hours Sunday, 08 May, and no special arrangements have been made, the Executive Director of ISMRM may order the exhibition to be removed from the show floor and placed in storage, and the exhibitor will be billed for all costs incurred. Any exhibit space not set up by 14:00 hours on Sunday, 08 May, unless special arrangements have been made, may be resold or reassigned by the ISMRM without obligation on the part of ISMRM for any refund. No exceptions.					❌
Exhibitor Registration	❌	14:00–20:00	06:30–18:30	07:00–20:00	07:00–19:30	07:30–19:00	07:30–19:00	07:30–16:30	❌
Exhibition Days	❌	❌	❌	17:30–19:00 Opening Reception	10:00–18:00	10:00–18:00	10:00–18:00	10:00–16:30	❌
Poster Hours	❌	❌	❌		08:00–20:30	08:00–20:30	08:00–20:30	08:00–16:30	❌
Dismantle & Move-Out	❌	❌	❌	❌	❌	❌	❌	16:30–23:59*	❌