2025 Contract for Exhibition Booth

Contract for Exhibition Booth
at the 2025 ISMRM & ISMRT Annual Meeting & Exhibition

"*" indicates required fields

Company Name*

(to be published in the Guide to the Exhibition)

Exhibitor Contact Name*

First Last

Exhibitor Contact Email*

Secondary Contact Name

First Last

Secondary Contact Email

Mailing Address*

(to be published in the Guide to the Exhibition)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone*

(to be published in the Guide to the Exhibition)

Website URL*

(to be published in the Guide to the Exhibition)
URL must include http:// or https://

Brief Description of Organization*

Tell your potential customers about your company: Submit a 200-word company profile below.

This information will be published in the Guide to Exhibition, which is distributed to all attendees.

ISMRM reserves the right to make editorial changes based on space availability. If you wish to reuse your profile from 2024, please enter "Use our 2024 company profile" below.

Organization Type*

All exhibitors submitting this application must select at least one title describing the organization's focus.
(to be published in the Guide to the Exhibition)

Association (Nonprofit)

Clinical Trials

Diagnostic & Testing

Healthcare System

Medical Equipment

Pharmaceutical

Publisher

Recruiter

Other (please describe)

Other: Please Specify*

Stand Out in the Crowd • Corporate Member Packages

If you are interested in Gold, Silver, Bronze or Associate Corporate Levels of ISMRM Membership, please check here and you will be contacted, or contact Anne-Marie Kahrovic at anne-marie@ismrm.org.

We're interested in Corporate Member Packages

Companies you want to be near

List up to three companies that you would like your booth to be near, if possible.

Companies you do not want to be near

List up to three companies that your booth should not be near, if possible.

Description of Materials*

Please provide description of items that will be present at your booth ex. pullup banners, brochures, giveaways items, etc.

Exhibition Booth Space Calculator

The base booth size is a square with an area of 9 sq. meters, or 3m x 3m.

Standard Rate = US$4,050 per 3m x 3m space
Corners = US$200.00 each

Price per Square Meter*

Booth Size*

In meters

Number of Corners*

Important!
The number of corners chosen will specify the booth placement within a given row:

No corners: Mid-row placement
One corner: End-row placement
Two corners: Endcap placement
Four corners: Island

Click to enlarge (opens in new tab)

Payment Method*

There is a bank fee (in US$) if paying by wire transfer. This fee can be avoided by mailing a check for payment.

Total Amount Due (in US$)

Exhibitors that have a credit due:
Please contact Katrina Watson at katrina@ismrm.org to get the amount that will be due.

Payment Information

Check or wire transfer payment is preferred (Payments in US$ only; add US$25 bank fee for wire transfers)

Make checks payable to: International Society for Magnetic Resonance in Medicine or ISMRM

Mail checks to:

ISMRM
PO Box 45690
San Francisco, CA 94145-0690

For wire payment instructions contact Katrina Watson at katrina@ismrm.org

Terms of Agreement:

Exhibitor agrees to abide by the 2025 Exhibitor Rules and Regulations published on the ISMRM web site, which are made a part of this contract by reference and fully incorporated herein. Cancellation of exhibit space must be made in writing on or before Friday, 14 February 2025, for a full refund (minus a US$100 administration fee) of monies paid. If space is cancelled after Friday, 14 February 2025, there will be no refund, and ISMRM will retain as liquidated damages all monies paid.

Please note that contracts received without full payment will not be processed until such time when full payment is received. Contracts submitted after the Early Bird Exhibit Rate Deadline (Monday, 16 December 2024) will have an additional US$200.00 fee added.

Contract & Payment Due:

All payments are due upon receipt.

Cancellation & Refund:

14 February 2025 - Cancellation of exhibit space must be made in writing on or before 14 February 2025 for a full refund (minus US$100 administration fee). If cancelled after 14 February 2025, there will be no refund, and ISMRM & ISMRT will retain all monies paid as liquidated damages.

Disclaimer:

I understand that ISMRM exhibit-space costs ONLY include the square meter booth space specified; a pipe-and-drape set-up with a 44″ x 7″ ID sign with company name and booth number will also be included for in-line and peninsula booths. I also understand that furnishings, flooring/carpeting, lighting, utilities, and cleaning services are NOT included with ISMRM exhibit-space costs and can be purchased separately by ISMRM’s appointed exhibitor vendors in the 2025 ISMRM Exhibitor Service Kit.*

I understand.

By submitting this contract for booth space, I acknowledge receipt of and acceptance of these Rules & Regulations and all applicable rules and regulations of the 2025 ISMRM & ISMRT Annual Meeting and the Hawai’i Convention Center in order to get approval for booth space. I have read and agree to follow the ISMRM & ISMRT Annual Meeting Attendee Code of Conduct Policy.*

ISMRM & ISMRT Annual Meeting Attendee Code of Conduct Policy

I understand.

Electronic Signature of Official Representative*

The undersigned shall have the authority to act on behalf of the Exhibiting Company in all negotiations.

Today's Date*

MM slash DD slash YYYY