2025 ISMRT
Guidelines for Posters & Presentations
A poster presentation combines a visual display of the highlights of research with a question-and-answer opportunity at a specified time.
Schedule:
The ISMRT Annual Meeting will be held in the Hawaiʻi Convention Center. The ISMRT Meeting Room will be available for poster mounting beginning Friday, 09 May at 14:00. Your poster must be mounted by 15:00 Friday, 09 May. The ISMRT Annual Meeting Poster Walking Tour will held from 17:05–19:00, Friday, 09 May. Please note that light boxes will not be allowed, and power outlets will not be available.
Measurements:
Each presenter will be allotted a poster space of 91.44 cm Width X 91.44 cm Height (36 inches x 36 inches). Please note the allotted size and be attentive not to exceed these dimensions. Posters exceeding these measurements and extending into areas reserved for other posters will be removed.
Poster PDF:
A high-resolution digital PDF of your poster must be uploaded to the Mira site no later than 2 weeks before the conference, 25th April 2025 23:59 UTC, for use in the on-line program and to accompany your abstract.
Mounting:
Posters should be designed and constructed so they can be attached to the poster board with push pins or double-sided tape (pins & tape will be provided by the ISMRT). Your poster number and last name will be mounted on the poster board assigned to you.
During Your Session:
Poster authors are required to be present, at their posters, during the Poster Walking Tour Reception to discuss their poster with attendees and answer any questions. A photographer will take your picture with your poster to be included in the E-Signals newsletter.
After Your Session:
Your poster must remain mounted and available for viewing until 17:00 on Sunday, 11 May. If you plan to show your poster at the ISMRM Annual Meeting, Monday through Thursday, 12 – 15 May in the Exhibition Hall, additional instructions will be available to you prior to the Annual Meeting. If you will not be showing your poster at the ISMRM Annual Meeting, you must remove your poster by 17:30 on Sunday, 11 May. Posters not removed will be discarded.
Suggestions for Preparing Traditional Posters for On-Site
Content:
- The poster should show the full title of your abstract.
- Text should be brief and well organized, presenting only enough data to support your conclusions.
- The text should make clear the significance of your research.
- The text should include the categories indicated by the focus of your poster, clinical or research, as outlined in the abstract submission instructions.
- Include all references.
Measurements:
Each presenter will be allotted one poster space of 91.44 cm Width X 91.44 cm Height (36 inches x 36 inches). Please note the allotted size and be attentive not to exceed these dimensions.
Design:
- A clear, simple, uncluttered arrangement is the most attractive and the easiest to read.
- The title lettering should be approximately 5cm (2 in.) high, with authors’ names and affiliations in smaller print.
- All lettering should be legible from a distance of 1.5m (5 ft.). The typeface chosen should be a simple and clear one (e.g. Times New Roman or Helvetica). Titles should be in all upper case letters, with the remainder of the text typed in a combination of capital and lower-case letters for ease of reading.
- Color should be used sparingly, and primarily to provide contrast. The featured parts of the poster can be highlighted with warm colors, and the less important parts can be done in cool colors. Some suggestions for color combinations are as follows: Green on white, red on white, black on white, blue on white, white on blue, and white on black.
- Illustrations should be simple and eye-catching, with unnecessary detail left out. If possible, convert tables to graphic displays. Pie graphs can be used to show parts of a whole, line graphs can be used to show trends or changing relationships, and bar graphs can be used to show volumes.
- Photos should be enlarged enough to show relevant detail. Standard computer printouts usually are not effective on posters, because the type is too small and the lines are too thin to be seen from a distance.
Patient confidentiality must be protected. No names (or other identifiers, i.e. social security numbers, medical record number, birthdates, etc.) should appear in illustrations.
Tips & Tricks for Presenting Your Work
Prepare a couple of bullet points about your poster about 3 minutes in length:
- What did you study/look at and why?
This could just be the title of your poster and purpose. - Key findings – don’t forget to point out pictures and graphs on your poster to help illustrate your findings.
- What does this tell us? Why is this important in practice? Effectively your conclusion and take-home message.
Then invite questions…
Analogy: Treat this a little bit like a weather forecast on TV with the map behind you pointing at the map to show you where the weather features in relation to cities. Who gets sunshine, rain, wind or severe weather conditions.
Only in your case you have your poster behind you, and you are showing the audience the best bits of your work.
About the Poster Tour
The session is split into 2 parts you will get information about which part your poster will be in:
PART 1: 17:45-18-20: half the poster presenters will present their posters in the first half of the session (35 minutes).
CHANGE OVER: 5 minute change over and a chance to grab refreshments.
PART 2: 18:25-19:00 the remaining poster presenters will present their posters in the second half (remaining 35 minutes).
This is so you can learn about everyone’s work, research, network and share ideas tips & tricks. Some people have more than one poster to present so this way you should have a chance to present both.
Poster winners will have a banner on the top and will have already presented their power pitches so should be easy to spot in the poster hall.
Poster sessions are informal, you talk to small groups of people but they are highly interactive. A great way to meet Radiographers / Technologists from around the globe and find out what they do at their site/ hospital. They are a great way to learn/share tips and tricks with one another. Have a problem in your department that you do not know how to tackle. Ask around as someone may have a solution that works well or methods that didn’t work that they’ve tried. It is a perfect opportunity to learn what MRI is like for Radiographers/Technologists in another country. Make new ISMRT friends and find potential research collaborators.
Add a QR code or email on your poster so people can get in touch with you easily.
Don’t forget your phone for the poster session as you may wish to take photos of other posters in the session that you are interested in plus contact details of your new friends.