Palais des congrès de Montréal « 201 Viger Avenue West « Montréal, Québec, Canada
GUIDELINES FOR INVITED PRESENTERS IN EDUCATIONAL COURSES
 
Planning Your Presentation:

The declaration of financial interests or relationships should be your first or second slide, and it should show the same “declaration” information you provided on the website. Please see www.ismrm.org/11/Declaration/ to download the template slides.

For suggestions on preparing slide presentations and technical requirements, please click here.

Before the Session:

Speaker Ready Room:  The Speaker Ready Room is Room 524 of the Palais des congrès de Montréal.  It will be open from 14:00 to 18:00 Friday, 6 May, 07.00 to 18.00 from Saturday, 7 May, through Thursday, 12 May, and from 07.00 to 13.00 on Friday, 13 May.  All speakers are required to check in at the Speaker Ready Room no later than the day before their presentation.

To Upload in Advance:  For your convenience, a site will be open for uploading of your presentation on or about 31 March, and we will soon send you complete instructions on this.  Advance uploading is preferred, although you may still upload your presentation at the meeting, if you wish.  If you upload on line, it is required that you still come to the Speaker Ready Room (Room 524) the day before the presentation, to confirm that it runs properly.

To Upload Onsite:  If you upload at the meeting you must bring your file to the Speaker Ready Room (Room 524) the day before the presentation.  All presentations will be coordinated, saved on the ISMRM network, and transmitted to the room of your presentation from the Speaker Ready Room.  You may not bring any presentations to the session rooms.

To avoid confusion, always mark discs with your name and address, program number, and day and time of your presentation.

Please arrive at your session room at least 15 minutes before the session begins, introduce yourself to the chairs of the session, and familiarize yourself with the audiovisual controls.


Presentation Guidelines:

Overview

All speakers are required to check into the speaker ready room to submit their presentation prior to their session. Should a speaker wish to have a quicker check-in process, they may upload their presentation via the meeting website beginning 31 March 2011.

NOTE: PRE-SUBMISSION DOES NOT EXCUSE A SPEAKER FROM CHECKING INTO THE SPEAKER READY ROOM. SPEAKERS ARE RESPONSIBLE FOR VERIFYING THEIR PRESENTATION FOR ACCURACY IN THE SPEAKER READY ROOM.

When checking into the speaker ready room, if you have submitted your presentation via the website, it will be immediately available on a workstation for your review. Please know your username and password. Staff will be available to look this up for you, if needed. Prior to your session, you should make sure all fonts appear as expected and all sound/video clips are displaying properly. Computer speakers will be in limited supply in the speaker ready room. If your presentation contains sound, please check with a staff member. All editing must be completed 2 hours prior to the start of your session as the server will not allow changes after that deadline.

All computers in the speaker ready room and session rooms are exactly the same and come standard with:

• PC - Windows 7 Professional

• PC - Microsoft PowerPoint (Office 2007)

• Mac – OS X (Snow Leopard)

• Mac – Microsoft PowerPoint (Office 2008)

• Mac – Apple Keynote (iWork 2009)

The recommended video formats are:

• PC -- MPEG1 (.mpg)

• PC -- Windows Media Video (.wmv).

• Mac – QuickTime Movie (.mov)
 

IMPORTANT NOTE: If your PowerPoint presentation contains video files, it is very important that they are tested in the Speaker Ready Room as early as possible. If your video file fails to display properly on the provided machines, it may take hours to fix it in some cases. Video files are not embedded into PowerPoint and must be submitted separately.

**A note to Apple Macintosh users: Mac users should not use "drag-and-drop" to insert pictures and video files into PowerPoint. Most problems, such as the infamous "RED X" are the result of this. Using the INSERT command from the menu will virtually eliminate these issues. The PowerPoint file must have the .ppt or .pptx suffix to be accepted.
 

Speaker Ready Room

The speaker ready room will be located in the Room 524, on the 500 Level (our main meeting level) of the Palais des congrès de Montréal.
Hours of Operation:

Friday, May 6 --- 2 PM – 8 PM

Saturday, May 7 --- 7 AM – 6 PM

Sunday, May 8 --- 7 AM – 6 PM

Monday, May 9 --- 7 AM – 6 PM

Tuesday, May 10 --- 7 AM – 6 PM

Wednesday, May 11 --- 7 AM – 6 PM

Thursday, May 12 --- 7 AM – 6 PM

Friday, May 13 --- 7 AM – 1 PM